SRGN4
Located in:
Grand Rapids, MI
Pay: $25/HR.
Job Full Description:
A faith-based organization based in West Michigan is seeking a highly organized and dependable Benefits Support Specialist to provide high-level administrative and operational support to the Executive Director of Benefits Services. This part-time, 30-hour-per-week position will coordinate meetings, calendars, communications, invoices, documentation, and day-to-day administrative processes while helping ensure priorities and projects remain organized and moving forward. The ideal candidate is proactive, detail-oriented, and comfortable working independently while collaborating across departments and with external partners. Strong alignment with the organization’s Christian mission, values, and ministry is an important part of this role.
Responsibilities:
- Provide administrative support to the Executive Director of Benefits Services, including scheduling, meeting preparation, correspondence, document preparation, and follow-up tracking.
- Coordinate team calendars, meetings, deadlines, shared documents, projects, and recurring administrative activities.
- Plan and coordinate meetings, events, and gatherings, including invitations, materials, technology, and logistics.
- Process invoices and support routine departmental financial administration, including approvals, documentation, and coordination with Finance.
- Manage incoming and outgoing mail, mailings, correspondence, scanning, and document distribution.
- Coordinate administrative needs and information sharing with other departments and external partners.
- Regularly review webpages, documents, and published information to identify outdated or inaccurate content, broken links, and needed updates.
- Maintain organized files and documentation while providing administrative support for departmental projects and initiatives.
- Serve as Secretary to the Board of Benefits Services, including coordinating meetings, preparing and distributing minutes, and supporting board travel, expenses, and other meeting logistics.
- Perform additional duties and special projects as assigned.
Schedule:
- Part-time, approximately 30 hours per week
- Hybrid schedule with two regularly scheduled days per week in the Grand Rapids office.
Job Experience
- 2+ years of experience providing executive, administrative, or operational support while managing multiple priorities.
- Strong organizational and coordination skills with exceptional attention to detail and follow-through.
- Proficiency with Microsoft Word, Excel, Outlook, Google Workspace, and other common office technology.
- Ability to learn and effectively use systems such as Salesforce, ClickUp, financial systems, and benefits-related platforms.
- Strong written and verbal communication and professional interpersonal skills.
- Ability to handle confidential and sensitive information with integrity and discretion.
- Self-directed and proactive with the ability to anticipate needs, identify gaps, and take appropriate action with minimal supervision.
- Ability to collaborate effectively with individuals across departments and organizational levels.
- Experience supporting an executive, department leader, or professional team preferred.
- Experience with invoice processing, meeting coordination, administrative operations, or cross-functional workflows preferred.
- Experience in a church, nonprofit, benefits, financial services, or other mission-driven organization preferred.
- Spanish-language proficiency is a plus.
- Occasional travel may be required, including local and out-of-area travel and occasional overnight stays.
Mission Alignment: As a faith-based organization, strong alignment with the organization’s Christian faith, mission, vision, and values is required. The ideal candidate will demonstrate Christ-centeredness, trust, collaboration, adaptability, and respect for diversity in their work and relationships.
Job Education
- Associate’s or bachelor’s degree in business, communications, nonprofit administration, or a related field preferred; equivalent experience considered.
Grand Rapids, MI
Susan Delauter
Susan.Delauter@SRGexpress.com
616-608-9681
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